Time Clock Setup and Reports

Instructions on how to use the punch clock here

Each user will be able to use the punch clock in Lodgical. In order to use the Punch Clock, you must have it enabled. Enable in the System Preferences. System–>Configuration–>Program Settings, System Preferences tab.

When it’s enabled, you will see the punch clock in the bottom left-hand corner of the Home tab in Lodgical.

To check or edit an employee’s clocked in/out times:

Go to System -> Configuration -> Users / Access Levels -> Edit User. (Note: you must be a certain access level to do this, so not just anyone can change punch clock information!)

You will see a list of users. Double click on the user you want to edit.

Once you have the user open, select the Punch Clock button in the bottom left-hand corner.

This will open a screen with all the user’s hours and their clock in/out times. You can select a date range at the top. Make sure to hit the Refresh button when you change the date range.

If you double click on an entry, you can edit the clock in and out dates and times for that entry.

Punch Clock Reports

There are a few reports in Lodgical you can run for the punch clock information. They are under Back Office -> Time Clock.

The Hours Summary report shows total hours within the date range filters, by employee. This will just show the total hours that the employee had during that date range.

The Hours Detail report shows the detailed time within the date range filters, by employee. This will show each separate time the employee clocked in and clocked out.

The Punched In report will show you which employees are currently punched in, as well as how long they have been punched in for. If no one is currently punched in, the report will be empty.